General Registration Information: 2019-2020
Fall 2019 Registration begins on April 15, 2019 and proceeds according to time-ticketing. Time-ticketing is based on the total number of hours earned from colleges in the Alamo Colleges District plus any transfer hours that have been posted to your record, as reflected in the Student ACES System. Additional registration and payment information is available on the Alamo Colleges District Registration/Payment Calendars.
All first-time-in-college students are encouraged to begin the enrollment process early in order to complete all admissions, testing, and registration requirements by the posted deadlines. The Steps to Enrollment provides a checklist of requirements.
In 2019-2020, the colleges are closed:
- Monday, September 2, 2019
- Thursday, November 28-Sunday, December 1, 2019
- Thursday, December 19, 2019-Wednesday, January 1, 2020
- Monday, January 20, 2020
- Monday, March 9-Sunday, March 15, 2020
- Friday, April 10-Sunday, April 12, 2020
- Friday, April 24, 2020
- Thursday, July 3, 2020
- Fridays June 5 through July 31, 2020
Open registration for all students beginning April 24, 2019 also applies to the following categories of students:
Check the number of hours on your record by following these steps:
-
Log into the ACES portal with your Alamo Colleges District ID and Password (If you do not have your Alamo Colleges District ID and password follow the instructions located on https://alamoaces.alamo.edu)
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Select Student
-
Select Web Services
-
Select Student
-
Select Registration
-
Select Registration Status
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Select the appropriate Term from the drop-down menu and select Submit
-
Under the Earned Credit heading you will see the hours you have on your student record.
NOTE: If you have questions concerning your hours, contact your home college Enrollment Services/Admissions and Records Office.
Any Unpaid Tuition and Fee Balance May Result in Students Being Dropped From All Courses. However, if you do not plan to attend, please drop your courses through ACES or in person at the Enrollment Services/Admissions and Records office before classes begin to ensure a 100% refund. You can check your registration status via ACES.
Payments made on Saturday and Sunday must be made online. Online payments can be made until 1:00 p.m. of the deadline date. In person payments must be made by 5:00 p.m.
Check Summer Hours Calendar as all colleges are closed on Friday during June and July.
Spring 2020 Registration Calendar
| |
Wintermester (WM) |
16 Week (16) |
Flex I (F1) |
Start II (14) |
Flex II (F2) |
|
First Day to Apply for Admission
|
September 15, 2019 |
September 15, 2019 |
September 15, 2019 |
September 15, 2019 |
September 15, 2019 |
|
Last Day to Apply for Admission
|
November 25, 2019 |
January 2, 2020 |
January 2, 2020 |
January 21, 2020 |
March 2, 2020 |
|
Last Day to Submit Bacterial Meningitis Documents for processing on time
|
December 5, 2019 |
January 10, 2020 |
January 10, 2020 |
January 23, 2020 |
March 5, 2020 |
Registration Starts
| Registration Time Ticketing |
Wintermester (WM) |
16 Week (16) |
Flex I (F1) |
Start II (14) |
Flex II (F2) |
|
46+ hours and Veterans and Active Military
|
November 11-12, 2019 |
November 11-12, 2019 |
November 11-12, 2019 |
N/A |
November 11-12, 2019 |
|
31+ hours
|
November 13-14, 2019 |
November 13-14, 2019 |
November 13-14, 2019 |
N/A |
November 13-14, 2019 |
| 9+ hours |
November 15-17, 2019 |
November 15-17, 2019 |
November 15-17, 2019 |
N/A |
November 15-17, 2019 |
| |
November 18, 2019 |
November 18, 2019 |
November 18, 2019 |
N/A |
November 18, 2019 |
| Start II Registration Begins |
N/A |
N/A |
N/A |
January 13, 2020 |
N/A |
Registration Ends
| |
Wintermester (WM) |
16 Week (16) |
Flex I (F1) |
Start II (14) |
Flex II (F2) |
|
Last Day to Register & Withdraw with 100% Refund Online
|
December 8, 2019 |
January 12, 2020, 1pm |
January 12, 2020, 1pm |
January 26, 2020 |
March 15, 2020 |
|
Last Day to Withdraw with 100% Refund In Person
|
December 13, 2019 |
January 17, 2020 |
January 17, 2020 |
January 31, 2020 |
March 20, 2020 |
Financial Aid
| |
Wintermester (WM) |
16 Week (16) |
Flex I (F1) |
Start II (14) |
Flex II (F2) |
|
Financial Aid Crossover
|
N/A |
January 11, 2020 |
January 11, 2020 |
January 24, 2020 |
March 13, 2020 |
|
Financial Aid Funds Available
|
N/A |
January 16, 2020 |
January 16, 2020 |
January 30, 2020 |
March 19, 2020* |
Semester Dates
| |
Wintermester (WM) |
16 Week (16) |
Flex I (F1) |
Start II (14) |
Flex II (F2) |
|
Enrollment Management Period ***
|
December 9-15, 2019 |
January 13-20, 2020 |
January 13-20, 2020 |
January 27-Feb 2, 2020 |
March 16-22, 2020 |
|
Classes Begin
|
December 16, 2019 |
January 21, 2020 |
January 21, 2020 |
February 3, 2020 |
March 23, 2020 |
|
Smart Start
|
December 16, 2019 |
January 21, 2020 |
January 21, 2020 |
February 3, 2020 |
March 23, 2020 |
|
Schedule Changes
|
December 16, 2019 |
January 21-22, 2020 |
January 21-22, 2020 |
February 3-4, 2020 |
March 23-24, 2020 |
|
Census Dates §
|
December 17, 2019 § |
February 5, 2020 § |
January 28, 2020 § |
February 14, 2020 § |
March 30, 2020 § |
Payment Plans Availability
| |
Wintermester (WM) |
Plan 1 16 Week (16) |
Plan 1 Flex I (F1) |
Plan 1 Start II (14) |
Pan 2 Flex II (F2) |
|
Payment Plan Opens
(First date students can select Payment Plan option)
|
N/A |
November 15, 2019 |
November 15, 2019 |
November 15, 2019 |
November 15, 2019 |
|
Payment Plan Closes
(Last date student can select Payment Plan option)
|
N/A |
January 27, 2020 |
January 27, 2020 |
January 27, 2020 |
March 30, 2020 |
Financial Aid Payment Plan Availability
| |
Wintermester (WM) |
Plan 1 16 Week (16) |
Plan 1 Flex I (F1) |
Plan 1 Start II (14) |
Pan 2 Flex II (F2) |
|
Financial Aid Plan Opens
|
N/A |
January 11, 2020 |
January 11, 2020 |
January 11, 2020 |
N/A |
|
Financial Aid Plan Closes
|
N/A |
January 27, 2020 |
January 27, 2020 |
January 27, 2020 |
N/A |
Payment Deadlines
| PAYMENT DUE DATE DEADLINE |
Wintermester (WM) |
16 Week (16) |
Flex I (F1) |
Start II (14) |
Flex II (F2) |
| Payment Due Date |
Sunday, December 15, 2019* |
Sunday, December 15, 2019* |
Sunday, December 15, 2019* |
N/A |
Sunday, December 15, 2019* |
| ∑ After Due Date, Payment Arrangements Due at Registration |
|
Sunday, January 5, 2020* |
Sunday, January 5, 2020* |
N/A |
Sunday, January 5, 2020* |
| |
|
Monday, January 20, 2020* |
Monday, January 20, 2020* |
Monday, January 20, 2020* |
Monday, January 20, 2020* |
| |
|
Sunday, February 2, 2020* |
|
Sunday, February 2, 2020* |
Sunday, February 2, 2020* |
| |
|
|
|
|
Sunday, March 8, 2020* |
| |
|
|
|
|
Sunday, March 22, 2020* |
Notes:
Payments made on Saturday and Sunday must be made online. In-person payments must by made by 1:00 p.m.
* Colleges closed. Online services available.
** If all Financial Aid and enrollment conditions were met 10 days prior to the first class day, and if student has selected and option through RefundSelect per ECSI email.
*** Enrollment Management Period=Faculty/Staff Initiated Changes (Section Clean-Up, Cancel Sections & Move Students, Administrative Changes)
§ Manual Purge. Students with an outstanding balance of any amount will be purged during the manual census date purge.
|
Payment Plan Deadlines - Spring 2020
| Payment |
Plan 1
16-Week/Start II/Flex I
|
Plan 2
Flex II
|
Plan 3
FA Payment Plan
|
|
1st Due Date
|
34% tuition and fees + $25 Processing Fee; varies based on payment deadline |
34% tuition and fees + $25 Processing Fee; varies based on payment deadline |
$25 down payment + $25 Processing Fee |
|
2nd Due Date
|
33% due on February 6, 2020 |
33% due on February 13, 2020 |
50% due on February 6, 2020 |
|
3rd Due Date
|
33% due on March 2, 2020 |
33% due on March 16, 2020 |
50% due on March 2, 2020 |
|
Enrollment Start Date
|
November 15, 2019 |
November 15, 2019 |
January 11, 2020 |
|
Enrollment End Date
|
January 27, 2020 |
March 30, 2020 |
January 27, 2020 |
Refund Dates - Spring 2020
| |
Wintermester (WM) |
16 Week (16) |
Flex I (F1) |
Start II (14) |
Flex II (F2) |
|
Last Day to Withdraw with 100% Refund - Online
|
December 8, 2019 |
January 12, 2020 |
January 12, 2020 |
January 26, 2020 |
March 15, 2020 |
|
Last Day to Withdraw with 100% Refund - In-person
|
December 13, 2019 |
January 17, 2020 |
January 17, 2020 |
January 31, 2020 |
March 20, 2020 |
|
Last Day to Withdraw with 70% Refund
|
December 16 - December 18, 2019 |
January 21 - Feb 10, 2020 |
January 21 - Feb 10, 2020 |
Feb 3 - Feb 19, 2020 |
March 23 - April 1, 2020 |
|
Last Day to Withdraw with 25% Refund
|
December 19, 2019 |
Feb 11 - Feb 17, 2020 |
January 31 - Feb 3, 2020 |
Feb 20 - Feb 25, 2020 |
April 2-3, 2020 |
Summer 2020 Registration Calendar
Admission Dates
| |
Maymester (MM) |
Summer I (SUI) |
Summer 8 Week (SU8) |
Summer II (SUII) |
| First Day to Apply for Admission |
October 15, 2019
|
October 15, 2019 |
October 15, 2019 |
October 15, 2019 |
|
Last Day to Apply for Admission
|
April 27, 2020 |
May 25, 2020 |
May 25, 2020 |
June 29, 2020 |
|
Last Day to Submit Bacterial Meningitis Documents for processing on time
|
May 7, 2020 |
May 28, 2020 |
May 28, 2020 |
July 1, 2020 |
Registration Starts
Time-Ticketed Registration
| Registration Time Ticketing |
Maymester (MM) |
Summer I (SUI) |
Summer 8 Week (SU8) |
Summer II (SUII) |
|
46+ hours
|
March 23-24, 2020 |
March 23-24, 2020 |
March 23-24, 2020 |
March 23-24, 2020 |
|
31+ hours
|
March 25-26, 2020 |
March 25-26, 2020 |
March 25-26, 2020 |
March 25-26, 2020 |
|
9+ hours
|
March 27-29, 2020 |
March 27-29, 2020 |
March 27-29, 2020 |
March 27-29, 2020 |
|
All Students
|
March 30, 2020 |
March 30, 2020 |
March 30, 2020 |
March 30, 2020 |
Registration Ends
| |
Maymester (MM) |
Summer I (SUI) |
Summer 8 Week (SU8) |
Summer II (SUII) |
|
Last Day to Register & Withdraw with 100% Refund Online
|
May 10, 2020* |
May 31, 2020* |
May 31, 2020* |
July 5, 2020* |
|
Last Day to Withdraw with 100% Refund In Person
|
May 15, 2020 |
June 4, 2020 |
June 4, 2020 |
July 9, 2020 |
Financial Aid
| |
Maymester (MM) |
Summer I (SUI) |
Summer 8 Week (SU8) |
Summer II (SUII) |
|
Financial Aid Funds Cross Over
|
N/A |
May 29, 2020 |
May 29, 2020 |
July 3, 2020 |
|
Financial Aid Funds Available***
|
N/A |
June 4, 2020 |
June 4, 2020 |
July 9, 2020 |
Semester Dates
| |
Maymester (MM) |
Summer I (SUI) |
Summer 8 Week (SU8) |
Summer II (SUII) |
|
Entollment Management Period **
|
May 11-17, 2020 |
June 1-7, 2020 |
June 1-7, 2020 |
July 6-12, 2020 |
|
Classes Begin
|
May 18, 2020
|
June 8, 2020 |
June 8, 2020 |
July 13, 2020 |
|
Schedule Changes
|
May 18, 2020 |
June 8-9, 2020 |
June 8-9, 2020 |
July 13-14, 2020 |
|
Census Dates
|
May 19, 2020 § |
June 11, 2020 § |
June 16, 2020 § |
July 16, 2020 § |
Payment Deadline Tied to Registration Date
| |
Plan 1
Maymester (MM)
|
Plan 1
Summer I (SUI)
|
Plan 1
Summer 8 Week (SU8)
|
Plan 2
Summer II (SUII)
|
|
Payment Plan Opens
(First date students can select Payment Plan option)
|
N/A
|
April 27, 2020 |
April 27, 2020 |
April 27, 2020 |
|
Payment Plan Closes
(Last date student can select Payment Plan option)
|
N/A |
June 18, 2020 |
June 18, 2020 |
July 20, 2020 |
Financial Aid Payment Plan Availability
| |
Plan 1
Maymester (MM)
|
Plan 1
Summer I (SUI)
|
Plan 1
Summer 8 Week (SU8)
|
Plan 2
Summer II (SUII)
|
|
Financial Aid Plan Opens
|
N/A |
May 29, 2020 |
May 29, 2020 |
N/A |
|
Financial Aid Plan Closes
|
N/A |
June 18, 2020 |
June 18, 2020 |
N/A |
Payment Deadlines
|
PAYMENT DUE DATE DEADLINE
|
Maymester (MM) |
Summer I (SUI) |
Summer 8 Week (SU8) |
Summer II (SUII) |
|
Payment Due Date - 1:00 P.M.
|
Sunday, May 10, 2020 §§* |
May 24, 2020 * |
May 24, 2020 * |
May 24, 2020 * |
| ∑ After Due Date, Payment Arrangements Due at Registration |
|
June 7, 2020 * |
June 7, 2020 * |
June 7, 2020 * |
| |
|
June 16, 2020 * |
June 16, 2020 * |
June 28, 2020 * |
| |
|
|
|
July 12, 2020 * |
|
Notes:
* Colleges Closed. Online services available.
** If all Financial Aid and enrollment conditions are met 10 days prior to the first class day and if student has selected an option through RefundSelect per Heartland email.
*** Enrollment Management Period = Faculty/Staff Initiated Changes (Section Clean-Up, Cancel Sections & Move Students, Administrative Changes)
§ Manual Purge. Students with an outstanding balance of any amount will be purged during the manual census date purge.
∑ After Due Date, Payment Arrangements Due at Time of Registration. Purge for non-payment will run on Sunday afternooon on dates noted.
|
Payment Plan Deadlines - Summer 2020
| Payment |
Amount Due |
Plan 1
Summer I - Maymester - Summer 8
|
Plan 2
Summer II
|
Plan 3
FA Payment Plan
|
|
1st Payment
|
50% tuition and fees |
Varies based on payment deadline
(according the registation date)
|
Varies based on payment deadline
(according the registation date)
|
Varies based on payment deadline
(according the registation date)
|
|
2nd Payment
|
50% tuition and fees |
Varies based on payment deadline
(according the registation date)
|
Varies based on payment deadline
(according the registation date)
|
Varies based on payment deadline
(according the registation date)
|
Refund Dates - Summer 2020
| |
Maymester (MM) |
Summer I (SUI) |
Summer 8 Week (SU8) |
Summer II (SUII) |
|
Last Day to Withdraw Online with 100% Refund
|
May 10, 2020 |
June 31, 2020 |
May 31, 2020 |
July 5, 2020 |
|
Last Day to Withdraw In-Person with 100% Refund
|
May 15, 2020 |
June 4, 2020 |
June 4, 2020 |
July 9, 2020 |
Fall 2019 Registration Calendar
Admission Dates
|
|
16 Week (16)
|
Flex I (F1)
|
Start II (14)
|
Flex II (F2)
|
|
First Day to Apply for Admission
|
October 15, 2018
|
October 15, 2018
|
October 15, 2018
|
October 15, 2018
|
|
Last Day to Apply for Admission
|
August 5, 2019
|
August 5, 2019
|
August 19, 2019
|
September 30, 2019
|
|
Last Day to Submit Bacterial Meningitis Documents for processing on time
|
August 15, 2019
|
August 15, 2019
|
August 29, 2019
|
October 10, 2019
|
Registration Starts
|
|
REGISTRATION TIME TICKETING
|
16 Week (16)
|
Flex I (F1)
|
Start II (14)
|
Flex II (F2)
|
|
46+ hours
|
April 15-16
|
April 15-16
|
N/A
|
April 15-16
|
|
31+ hours
|
April 17-21
|
April 17-21
|
N/A
|
April 17-21
|
|
9+ hours
|
April 22-23
|
April 22-23
|
N/A
|
April 22-23
|
|
All Students
|
April 24
|
April 24
|
N/A
|
April 24
|
|
Start II Registration Begins
|
N/A
|
N/A
|
August 19
|
N/A
|
Registration Ends
|
|
Last Day to Register & Withdraw with 100% Refund Online
|
August 18*
|
August 18*
|
September 2*
|
October 13*
|
|
Last Day to Withdraw with 100% Refund In Person
|
August 23
|
August 23
|
September 6
|
October 18
|
Financial Aid
|
|
Financial Aid Crosses Over
|
August 16
|
August 16
|
August 30
|
October 11
|
|
Financial Aid Funds Available on Cash Card **
|
August 22
|
August 22
|
September 6
|
October 17
|
Semester Dates
|
| |
16 Week (16) |
Flex I (F1) |
Start II (14) |
Flex II (F2) |
|
Enrollment
Management Period ***
|
August 19-25 *
|
August 19-25 *
|
September 3-8 *
|
October 14-20 *
|
|
Classes Begin
|
August 26
|
August 26
|
September 9
|
October 21
|
|
Smart Start
|
August 26
|
August 26
|
September 9
|
October 21
|
|
Schedule Changes
|
August 26-27
|
August 26-27
|
September 9-10
|
October 21-22
|
|
Census Dates §
|
September 13 §
|
September 3 §
|
September 20 §
|
October 28 §
|
Payment Plans Availability
|
| |
Plan 1
16 Week (16)
|
Plan 1
Flex I (F1)
|
Plan 1
Start II (14)
|
Plan 2
Flex II (F2)
|
|
Payment Plan Opens
(First date students can select Payment Plan option)
|
July 1
|
July 1
|
July 1
|
July 1
|
|
Payment Plan Closes
(Last date student can select Payment Plan option)
|
September 1
|
September 1
|
September 1 |
October 27
|
Financial Aid Payment Plan Availability
|
|
Financial Aid Plan Opens
|
August 16
|
August 16
|
August 16
|
N/A
|
|
Financial Aid Plan Closes
|
September 1
|
September 2=1
|
September 1 |
N/A
|
Payment Deadlines
|
|
PAYMENT DUE DATE DEADLINE
|
16 Week (16)
|
Flex I (F1)
|
Start II (14)
|
Flex II (F2)
|
|
Payment Due Date
|
Sunday, July 21*∑
|
Sunday, July 21*∑
|
Sunday, July 21*∑
|
Sunday, July 21*∑
|
|
∑ After Due Date, Payment Arrangements Due at Registration.
(Purge for non-payment will run on Sunday night with the exception of Monday, September 3 for registration since prior week.) ***
|
|
|
Sunday, August 18 *
|
Sunday, August 19 *
|
N/A
|
Sunday, August 18 *
|
|
|
Sunday, August 25 *
|
Sunday, August 25 *
|
N/A
|
Sunday, August 25 *
|
|
|
Monday, September 2 *
|
Monday, September 2 *
|
Monday, September 2 *
|
Monday, September 2 *
|
|
|
Sunday, September 8 *
|
|
Sunday, September 8 *
|
Sunday, September 8 *
|
|
|
|
|
Sunday, September 15 *
|
Sunday, September 15 *
|
|
|
|
|
|
Sunday, October 6 *
|
|
|
|
|
|
Sunday, October 20 *
|
|
|
|
|
|
Sunday, October 27 *
|
Notes:
Check Summer Hours Calendar, as all colleges are closed on Friday during summer. Payments made on Saturday and Sunday must be made online. In person payments must be made by 1:00 p.m.
* Colleges closed. Online services available.
** If all Financial Aid and enrollment conditions were met 10 days prior to the first class day, and student had received and activated cash card.
*** Enrollment Management Period=Faculty/Staff Initiated Changes (Section Clean-Up, Cancel Sections & Move Students, Administrative Changes)
§ Manual Purge. Students with an outstanding balance of any amount will be purged during the manual census date purge.
|
Payment Plan Deadlines - Fall 2019
|
Payment
|
Amount Due
|
Plan 1: 16-Week
|
Plan 1: Flex I
|
Plan 1: Start II
|
Plan 2: Flex II
|
|
1st Payment
|
34% tuition and fees + $25 processing fee
|
Varies based on payment deadline
(according to registration date)
|
Varies based on payment deadline
(according to registration date)
|
Varies based on payment deadline
(according to registration date)
|
Varies based on payment deadline
(according to registration date)
|
|
2nd Payment
|
33% tuition and fees
|
September 12
|
September 12
|
September 12
|
October 24
|
|
3rd Payment
|
33% tuition and fees
|
October 10
|
October 10
|
October 10
|
November 7
|
Plan 3: Financial Aid
| Payment |
Amount Due |
| 1st Payment |
$25.00 Processing Fee plus
$25.00 down payment
|
| 2nd Payment |
50% tuition and fees |
| 3rd Payment |
50% tuition and fees |
Refund Dates - Fall 2019
|
|
16-Week Session
|
Flex I
|
Start II
|
Flex II
|
|
Last Day to Withdraw Online with 100% Refund prior to
|
August 18
|
August 18
|
September 2
|
October 13
|
|
Last Day to Withdraw In-Person with 100% Refund prior to
|
August 23
|
August 23
|
September 6
|
October 18
|
|
70% Refund
|
August 26-September 16
|
August 26-September 5
|
September 9-25
|
October 21-30
|
|
25% Refund
|
September 17-23
|
September 6-9
|
September 26-October 1
|
October 31-November 1
|
View and Pay Your Account
-
Log into the ACES portal with your Alamo Colleges District ID and Password (If you do not have your Alamo Colleges District ID and password follow the instructions located on https://alamoaces.alamo.edu)
-
Select Student
-
Select Web Services
-
Select Student
-
Select Student Account
-
Select Account Summary to review your account balance
-
Select Make a Payment
-
Select Virtual Business Office. This will take you to the TouchNet Payment website.
-
To pay in full select Make a Payment
-
To sign up for the Payment Plan, select Enroll in Plan
Where to Get Help
Instructions on how to access ACES Student Registration Guide
For Network or Password issues contact the Alamo Colleges District Support Central at 210-485-0555.
Questions about registration? Click here.
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