Admissions

The Alamo Colleges encourage students to pursue an education beyond high school and welcome all students to attend. The Alamo Colleges recognize a variety of admissions:

• High school graduation
• General Education Development (GED)
• Early Admission
• College or university transfer
• Individual Approval
• Dual Credit

Students are encouraged to complete the application process well before registration begins for the term they plan to attend the Alamo Colleges for the first time. The steps to complete admissions requirements are:

1. Submit the ApplyTexas two (2) year college admission application online
2. Submit an official high school/GED or college transcript from last college attended
3. Meet the placement requirements with official documentation of Texas Success Initiative (TSI) exemption or compliance (test scores or college transcript) or take mandatory placement tests. Exception: Students enrolling in Level One-Certificate Programs that do not identify skill levels are not required to test.
4. Schedule an advising session if attending college for the first time or transferring with less than fifteen (15) semester credit hours
5. Meet additional requirements for some admission types (See information below)

Students applying to one college will also be admitted to any of the other Alamo Colleges and are encouraged to explore the programs available at all of the colleges. Students wishing to take courses at more than one college should notify the second college of their interest.

Potential students must submit an admission application for two-year institutions online at applytexas.org. Students may access computers at all of the Alamo Colleges if needed. The process should take 15-30 minutes. If the application is not completed in a single session, the file can be saved.

Once students have submitted the ApplyTexas application to one or more of the Alamo Colleges, they do not need to re-apply for subsequent admission provided there is no break in enrollment.

Checklist of Application Materials

Students should have the following information available before beginning the online application.

• Social Security Number
  Note: Providing your social security number (SSN) is optional, but it is strongly recommended. Applications and documents without social security numbers are difficult to match up, which may result in additional processing time. For questions or concerns, contact the Enrollment Services/Admissions and Records Office.
• Name of the county in which you live
• Email address (Students without email accounts can create them at various free sites such as yahoo.com or hotmail.com.)
• Visa/Permanent Resident information to include Permanent Residence Card, issue date, and number
• THEA or other TSI assessment scores
• SAT, ACT, and/or TAKS (grade 11) Scores and Test Dates
• Names and dates of high school(s) and college(s)/university(ies) attended
• Academic standing at previous college(s)/university(ies)

Guidelines for completing the ApplyTexas application are available through the Alamo Colleges’ home page at alamo.edu.

• Logon to http://www.applytexas.org to create a student profile.
• Record the User ID and Password for future access.
• Select Two-Year Undergraduate Application
• Select the college to which the application will be delivered
• Submit the application to the appropriate Alamo College
• Copy the ID Number provided in the window for your records

Once the application is submitted, all corrections and updates require a visit to the Enrollment Services/Admissions and Records Office. Students will receive an email with a verification number.

When you consult with one of the Alamo Colleges, please have your email verification and confirmation number with you.

The Texas Success Initiative (TSI) (online under Chapter 4, Subchapter C) is a state-mandated program that promotes academic success by ensuring that all students are prepared for college-level coursework when they enter a public college or university.

TSI measures reading, English, and mathematics skills to determine students’ readiness to enroll and perform in freshman-level academic coursework. Students are required to test and to be advised based on the results of their TSI assessment scores. Students will not be denied admission to the Alamo Colleges based on TSI scores or college placement scores. However, testing is usually required prior to enrollment.

TSI Placement Exams:

• Accuplacer
• ASSET
• THEA
• or QT (Quick THEA)

TSI Requirement Exemptions

Students may be exempt from taking a TSI-eligible exam, unless it is needed as a prerequisite for a specific course, if they meet one of the following:

• ACT
  Composite score of twenty-three (23) or higher, with a minimum score of nineteen (19) in each section of the English and math tests. Scores are valid for five (5) years from date of testing.*
• SAT
  Combined score of 1070 or higher, with a minimum of 500 in each section of the verbal and math tests. Scores are valid for five (5) years from date of testing.*
• TAKS Exit-Level
  Minimum scale score of 2200 on the exit-level math section and 2200 on the English Language Arts (ELA) section with a writing sub-section score of three (3) or higher. Scores are valid for three (3) years from date of testing.
• Readiness Status
  Met college-level readiness standards in English, reading, and mathematics at an accredited Texas public institution of higher education.
• Transfer from Private or Accredited Out-of-State Institutions
  Satisfactorily completed a minimum of three (3) college-level semester credit hours in English, reading, and math with a grade of “C” or better.
• Degree
  Earned an Associate or Baccalaureate Degree from an accredited Texas public institution of higher education.
• Certificate
  Enrolled in THECB approved Certificate Level-One Programs of one (1) year or less with forty-two (42) or fewer semester credit hours that do not require specific skill levels for course enrollment.
• Military
  Currently serving on Active Duty in the US Armed Forces, Texas National Guard, or as a member of a reserve component of the US Armed Forces for at least three (3) years preceding enrollment.

After August 1, 1990, was honorably discharged, released, or retired from Active Duty as a member of the US Armed Forces, Texas National Guard, or as a member of a reserve component of the US Armed Forces.

Students who do not provide official documentation to verify one of the exemptions above are required to take one of the TSI assessments. Although students may be exempt from TSI, a college-level placement exam may be required to assist in course placement.

Students who initially do not meet the college-level standard may re-take an assessment instrument according to Alamo Colleges and test instrument guidelines. After testing, students should consult with a counselor/advisor to develop a plan to achieve college-level readiness and student success.

*ACT and SAT scores are valid for three (3) years for placement purposes.

See Texas Education Code: Section 51.30621, Chapter 4, Subchapter online.

Alamo Colleges 2010-2011 Common Entry Requirements

 DEVELOPMENTAL ENGLISH PLACEMENT

 DEVELOPMENTAL READING PLACEMENT

*Alternative placement at each college for students who score below minimum

DEVELOPMENTAL MATH and COLLEGE LEVEL PLACEMENT

Students needing to take the Accuplacer will first take the Elementary Algebra (EAR) test for Math. If the student scores below 42 on the EAR, the student will then take the Arithmetic (AR) test for placement into Math 0300 or Math 0301. If a student scores 100 or higher on the EAR, the student will then take the College Level Math (CLM) test for possible placement into Math 1316, Math 2412, or higher.

To be adequately prepared for registration, students should seek academic advising before the registration process begins to become familiar with prerequisites for courses, degrees and programs, and transfer institutions.

Advising is required for:

• All first-time college students
• Students who have earned college Dual Credit as high school students
• Transfer college students to the Alamo Colleges with fewer than fifteen (15) earned college semester credit hours
• Students with Academic Holds

If a college requires one-on-one or group advising a registration hold will be placed on the student’s record until the requirement has been met.

Students are encouraged to consult with an academic counselor/advisor about courses and other educational concerns if currently enrolled and pursuing a two-year degree program, planning to transfer to another college or university, or simply taking a few selected courses. In addition to course and degree requirements, policies and procedures are subject to change. Students are encouraged to stay informed of any changes that may affect them by meeting with an academic counselor/advisor regularly.

Many students who plan to transfer to a university are advised to fulfill the lower-division requirements for the university selected for their continued education. The Alamo Colleges’ transfer services aid students in making their transfer experience a seamless process. It is the responsibility of all students to ensure that they take courses at the Alamo Colleges that will be accepted by the senior institutions they wish to attend.

Students should consult a current Class Schedule, the Alamo Colleges’ website, or contact counselor/advisor for specific information pertaining to academic advising.

Academic Holds preventing the release of official Alamo Colleges’ transcripts will be placed on students’ records until all admissions requirements are met. Academic Holds result when a student does not provide an official transcript from the last institution attended or does not comply with the Alamo Colleges’ academic policies, such as failing to maintain a 2.0 GPA. Lack of compliance results in delayed registration. Academic Holds will be placed on students’ records to ensure that academic advising/counseling is obtained whenever necessary.

High School Admissions

High school graduates follow the standard criteria for admission listed above. Following graduation, high school students are responsible for submitting complete, official high school transcripts. The Alamo Colleges will not consider a high school transcript official without a posted graduation date.

GED Admissions

GED students must submit official passing test scores and follow the standard criteria for admission listed above.

Home Schooled Admissions

Students applying for admission following completion of a home school program equivalent to the high school level will be admitted as High School Admission graduates. In addition to the standard criteria for admission to the Alamo Colleges, home schooled students must meet the following additional criteria:

• Be 16 years of age by the start of the academic year in which they enroll
• Present a signed, notarized record of the high school equivalent work completed and the date of successful completion

Early Admissions

Several programs allow students who have not yet graduated from high school or completed home school to get a jump start on their future, including early admission for qualifying students. In addition to the standard criteria for admission to the Alamo Colleges, early admission students must meet the following additional criteria:

• Complete the sophomore year
• Be 16 years of age by the start of the academic year in which they enroll
• Complete the Early Admit Form
• Submit a letter of recommendation from the principal or designee and parental approval addressing the applicant’s maturity and ability to function well in a college environment
• Submit an official high school transcript of coursework completed prior to registration at one of the Alamo Colleges

Maximum combined class load must not exceed eighteen (18) semester credit hours, counting each high school course as equivalent to one three-hour course. Re-enrollment eligibility in subsequent semesters requires a grade of “C” or better in all college-level courses.

Dual Credit Admissions

The Dual Credit Program allows eligible high school juniors and seniors to earn college credit for certain high school courses in which they are currently enrolled while completing their high school requirements. In order for students to participate in the program, the high schools must be approved to offer Dual Credit courses.

In addition to the standard criteria for admission to the Alamo Colleges, Dual Credit students must meet the following additional requirements:

• Submit Dual Credit Form(s), including Parental Consent Form and high school counselor approval
• Demonstrate college-level ability in the subject area(s) requested

In accordance with Texas regulations and the Alamo Colleges policy, students may take up to two Dual Credit classes per regular semester. Dual Credit courses are offered in the Fall and Spring semesters only.

Current Alamo Colleges’ policy allows tuition to be waived for two (2) courses (six (6) to eight (8) semester credit hours) per semester for Dual Credit Program students with residency in Bexar or the service area counties*. This includes students enrolled in a Texas high school, some private schools, and students who have been home schooled. Course credit will be counted for both high school graduation credit and college credit.

Official transcripts of the Alamo Colleges’ coursework will be released when the student’s complete, official high school transcript, including the graduation date, is on file. It is the responsibility of all students to ensure Dual Credit courses will be accepted by the transfer institution they plan to attend after graduation from high school.

*Bandera, Comal, Kendall, Kerr, and Wilson counties; Atascosa County, except the territory within the Pleasanton ISD; and Guadalupe County, except the territory within the San Marcos Consolidated ISD.

Transfer Admissions

A transfer student is any student who has completed previous college work at a regionally accredited college or university and plans to attend the Alamo Colleges. In addition to the standard criteria for admission, an official transcript sent from the last college attended is required at the time of admission. An official transcript from the Community College of the Air Force (CCAF) fulfills the transcript requirement for the last college attended.

Transfer Transcript Evaluation

The term “official transcript of record” refers to the record of coursework transferred from other regionally accredited colleges and universities to the Alamo Colleges. An official evaluation of college transfer coursework will be processed during the first (1) semester of enrollment at the Alamo Colleges.

The Alamo Colleges accept any passing grade from any regionally accredited institution. Passing is a grade of “D” or better. Transcripts received become the permanent property of the Alamo Colleges.

Official transcripts from all colleges and universities attended must be forwarded to the respective Alamo Colleges. Transcripts may not be faxed. Students unable to supply official transcripts at the time of admission may be admitted conditionally. (See Conditional Admissions.)

Transfer students are not at liberty to disregard any part of their past collegiate record and apply for admission on a partial college record or solely on the basis of a high school record.

Transfer Credit Policy

Only those courses in which a “D” or better has been earned may be applied to meet the requirements toward a certificate or degree, and only those technical courses in which a “C” or better has been earned may be applied to meet the requirements in the major field of study. This policy applies to all degree plans. Credit may be transferred to the Alamo Colleges from colleges and universities regionally accredited by one of the following associations:

• Middle States Association of Colleges and Schools
• New England Association of Colleges and Schools
• Northwest Association of Colleges and Schools
• North Central Association of Colleges and Schools
• Southern Association of Colleges and Schools
• Western Association of Colleges and Schools

Transfer Credit

Credit from institutions not regionally accredited by one of the above associations is not accepted by the Alamo Colleges. The Alamo Colleges’ Enrollment Services/Admissions and Records Offices are responsible for verifying an institution’s regional accreditation status and for evaluating the official transcripts. Traditional classroom instruction and credit by examination are the basis on which transferred credit is recognized. A minimum of 25% of the required semester credit hours toward a degree or certificate must be completed at the college of the Alamo Colleges granting the degree or certificate.

Transfer credit may meet graduation requirements if equivalent to the Alamo Colleges’ course. Questions regarding course equivalences should be directed to the Enrollment Services/Admissions and Records Office.

Military Transfer Admissions

Transfer work from military education is accepted based on the American Council on Education Guide. Students must present an official copy of the Army/American Council on Education Registry Transcript System or the Sailor/Marine American Council on Education Registry Transcript.

Former Student Admissions

Students who have previously attended one or more of the Alamo Colleges and have not enrolled within the past twelve (12) months at any other college or university must satisfy all applicable admissions requirements prior to registration, complete the ApplyTexas Application, and submit an official transcript from the most recent college or university attended since being enrolled with the Alamo Colleges. Students with dismissals more than ten (10) years old will enter in Good Academic Standing. Returning students whose last status was Academic Dismissal must petition for readmission as outlined in Academic Standing and Probation.

If students return to the Alamo Colleges after a five (5) year absence, they may be required to re-submit transcripts for admission and/or graduation. Students who have been academically dismissed from a former institution should refer to Academic Standing and Probation.

International Student Admissions

International students bring a variety of cultures to enrich the college community and help to prepare all students for the challenges of an increasingly interdependent world.

All persons seeking admission holding non-permanent visas will be processed as International Students. Applicants for F-1 student visas, or F-1 visa students transferring from a high school, college, or university in the United States, must submit in person or by mail a completed International Student Application Form available online.

All International Students must follow the guidelines for Texas Success Initiative (TSI) as determined by Texas State law. International Student applicants not completing college-level courses at a United States college or university are required to take the Accuplacer, ASSET, or THEA examinations before the start of the first (1) semester of enrollment. A student who fails any one (1) of three (3) areas (reading, math, or writing) may enroll in some program courses but may also be required to enroll in developmental courses as needed.

All persons seeking admission holding non-permanent visas will be processed as International Students.

Foreign Credentials Evaluation

All Alamo Colleges follow the same admissions procedures for students seeking admission with foreign transcripts.

Admissions Requirements

Students using transcripts for admissions purposes ONLY and not for transfer credit are required to have only the transcript translated. Interpretation and evaluation of the transcript is not required.

Transfer Credit Requirements

Students requesting transcript evaluation for transfer credit must submit the official transcript and an official third (3) party report/recommendation from a National Association of Credential Evaluation Services (NACES) member that includes translation, interpretation, and evaluation of the transcript. Credit will be awarded based on the information contained in the report and offerings of the Alamo Colleges.

Senior Citizens Admissions

Senior Citizens who will be age 65 by the census date of the term may enroll in course offerings in two (2) different categories at a reduced cost.     

College credit courses

• Must complete an ApplyTexas application
• May  enroll only on the first day of the term based on space availability
• Responsible for completing course requirements
• Normal tuition waived, but responsible for associated fees
• Access to Alamo Colleges ACES Portal
• Restrictions
  • Space available
  • 6 (six) credit hour limit
  • Courses with differential tuition
  • Activity classes, such as private music lessons, art studio, wellness/fitness
  • Courses requiring programmatic prerequisites
  • Courses that were previously registered  for credit in the same semester

Audit of college credit courses

• Must complete an QuickAdmit application
• May  enroll only on the first day of the term based on space availability
• Tuition waived, but responsible for associated fees and $65 Audit fee
• Access to Alamo Colleges ACES Portal
• Restrictions
  • Space available
  • 6 (six) credit hour limit
  • Courses with differential tuition
  • Activity classes, such as private music lessons, art studio, wellness/fitness
  • Courses requiring programmatic prerequisites
  • Courses that were previously registered for credit in the same semester

Note: Senior Citizen waiver and audits do not apply to Continuing Education courses.  

Audit/Non-Credit Admissions

Audit/Non-Credit status provides students with the usual learning opportunities without mandatory course requirements such as attendance, written work, and tests. Students who audit a course will not receive a grade or credit for the course. An additional charge will apply.

Students who enroll only for Audit or Non-Credit admission must complete the ApplyTexas application and contact Enrollment Services/Admissions and Records.

Audit/Non-Credit courses cannot be changed to credit or credit to Audit after the Census Date of the term. Audit/Non-Credit courses will be noted on the student’s permanent record as “NC” for Non-Credit.

Individual Approval Admissions

Students who are eighteen (18) years or older and who are not graduates of high school or the equivalent may be admitted if they can prove their ability to successfully complete college-level coursework. Individual approval is also required in cases where the school no longer exists and a transcript is unavailable or an individual has a disability without high school graduation. In addition to the general admission requirements, individual approval will be granted by the appropriate director, dean, or designee. Questions should be directed to the Enrollment Services/Admissions and Records Office.

Conditional Admissions

Students unable to submit an official high school/college transcript or GED test score prior to enrollment the first (1) semester in the Alamo Colleges:

• will be admitted conditionally for one (1) semester with unofficial credentials
• will not be permitted to re-enroll in future semesters
• will have official transcripts withheld until all admissions requirements are met
• will be prevented from taking certain courses without appropriate placement scores and/or prerequisites
• will be responsible for meeting TSI requirements
• will be subject to admissions policies upon receipt of the official transcript from the last institution attended.

Students who have responsibilities at previous institutions (money owed, etc.) are required to submit a letter from the institution indicating release from responsibility PLUS official transcript; or official written institutional agreement to fulfill responsibility PLUS unofficial transcript prior to enrollment. A letter indicating current status of Financial Hold or Administrative Hold is required each semester until official transcripts are submitted. Students will be placed on Academic Hold each term until final official transcripts are obtained.

Joint Admission Agreements

While attending the Alamo Colleges, students may complete a Joint Admission Agreement and follow a degree plan designated by a specific university. The degree plan outlines the courses that will apply toward a specific major at a specific university.

Most colleges and universities maintain catalogs online. See a complete listing of Texas institutions of higher education online at the Higher Education Locator Map. Direct transfer questions to the Academic Counseling/Advising Centers. 

All students who fail to meet the academic criteria stated in the Alamo Colleges’ current catalog, students on Academic Dismissal (previously referred to as Enforced Scholastic Withdrawal), and students on Suspension from any institution must follow the admission/readmission procedures as described in the guidelines outlined under Academic Standing and Probation: Academic Dismissal in order to be admitted. In addition, students may be required to submit a brief written petition to a counselor/advisor or designee for an early return after remaining out one (1) semester. (Note that two (2) Summer sessions equal one (1) semester.)

The Alamo Colleges provide students the opportunity to receive equivalent college semester credit hours earned through Advanced Placement and non-traditional means. The Alamo Colleges, with appropriate departmental guidelines, reserve the right to determine the acceptable transfer credit to a maximum of thirty-two (32) semester credit hours once the student has earned six (6) college semester credit hours at one of the Alamo Colleges.

Credit hours earned by examination will not be included in a student’s GPA computation; however, the semester credit hours are counted for graduation. Credit by non-traditional means may not be awarded once a grade has been earned.

Students planning to transfer to other institutions should consult with those institutions regarding their policies on granting non-traditional credit.

Internal Proficiency Examinations

Students enrolled for the current semester, with paid tuition for that semester, may satisfy the requirement of certain courses by passing proficiency examinations provided the following criteria are met:

• Seek appropriate departmental requirements in order to take departmental exams and receive written departmental approval.
• Obtain information or approval from Enrollment Services/Admissions and Records Office. Upon approval students must pay appropriate costs.
• Take the exam by the Census Date of the semester if applying for credit by exam after enrolling in a course.
• Take a comprehensive written examination that may include prescribed performance tests.
• Earn a grade of “C” or better to receive credit.

Note: Examinations for credit hours are not administered in all departments. No more than sixteen (16) semester credit hours earned by internal proficiency examinations may apply toward graduation.

Tech Prep Articulation Agreement

College credit for certain technical courses may be requested after satisfactory completion of the secondary portion of a curriculum detailed in a Tech Prep articulation agreement. All Tech Prep agreements must be approved by the Texas Higher Education Coordinating Board (THECB). It is the student’s responsibility to contact the appropriate department chair to request Tech Prep credit within the time limits detailed in the agreement. The student must provide the chair with proper documentation of satisfactory completion of the secondary portion of the curriculum.

Tech Prep credits approved by the department chair are not posted on the transcript until the student has satisfied the minimum semester credit hour resident requirement specified in the agreement. In no case will a Tech Prep semester credit hour resident requirement be less than three (3) semester credit hours. While the number of semester credit hours may vary between agreements, in no case will the maximum credit earned through a Tech Prep agreement exceed sixteen (16) semester credit hours. All credit earned through a Tech Prep agreement is included in the thirty-two (32) maximum semester credit hours that may be earned by non-traditional means and advanced standing.

CLEP/AP Credit

The Alamo Colleges recognize the credit-granting scores recommended by the American Council on Education (ACE). Students can be granted a maximum of 32 hours of non-course based credit. No credit will be awarded until the student has successfully completed as least six (6) hours of course credit from one of the Alamo Colleges. Specific information is provided in the following tables. 

American Council on Education (ACE)

CLEP Credit-Granting Scores and Semester Hour Recommendations¹
 

¹ Students taking the CLEP test will earn equivalent college credit from the Alamo Colleges when attaining the scores indicated and the credit is treated as equal to a grade of C in the corresponding course (but is not included in GPA calculations). CLEP credit is not applied to the transcript until the student has successfully completed 6 regular college credits at one of the Alamo Colleges. Students may not earn more than 32 total hours from any testing equivalency source.

Founded in 1918, the American Council on Education (ACE) is the nation’s unifying voice for higher education. ACE serves as a consensus leader on key higher education issues and seeks to influence public policy through advocacy, research, and program initiatives.

The College Board

AP Credit-Granting Scores and Semester Hour Recommendations²

² Students taking the AP test will earn equivalent college credit from the Alamo Colleges when attaining the scores indicated and the credit is treated as equal to a grade of C in the corresponding course (but is not included in GPA calculations). AP credit is not applied to the transcript until the student has successfully completed 6 regular college credits at one of the Alamo Colleges and students may not earn more than 32 total hours from any testing equivalency source.

³ Some colleges offer MUSI 1211 which is a 2 credit hour course; others offer MUSI 1311 which is a 3 credit hour course.

External Standardized Examinations

Applicants must submit:

• Official test score reports from testing agencies: College Entrance Examination Board Advanced Placement Program, College-Level Equivalency Program, etc.
• Official transcripts if credit by examinations was earned at other regionally accredited institutions.

International Baccalaureate Diploma Program

The Alamo Colleges will grant at least twenty-four (24) semester credit hours or equivalent course credit for approved courses in appropriate subject areas to an entering freshman student for successful completion of the International Baccalaureate Diploma Program. For examined subjects, a grade of “A” will be assigned for seven (7) points, a grade of “B” for five (5) or six (6) points, and a grade of “C” for four (4) points. Fewer than twenty-four (24) semester credit hours will be awarded if the student received a score of less than four (4) on an examination administered as part of the diploma program. A minimum of six (6) hours of college-level credits must be earned at one of the Alamo Colleges before the International Baccalaureate credits are awarded.

Work Experience / Prior Learning Credit

The assessment of work experience/prior learning may be requested for specific technical programs by individuals seeking to obtain college-level credit for experience and/or training received at a technical institution or in a work environment. The Application for Work Experience Credit may be obtained from the department in which the student is majoring or the corresponding dean.

Sources of prior learning may include:

• Prior employment
• Extensive technical training in high school
• Trade or proprietary school equivalence
• Certification/licensure/credentials equivalents
• National ACE guides
• Military service
• Special agreements

After admission to the Alamo Colleges, students should consult with the appropriate academic department to determine whether work experience/prior learning may be applicable for college credit. Students must be enrolled in the current semester for which they are applying for such credit.

A technical program advisor or other representative will guide students in the process of identifying the college courses that clearly match work experience/prior learning as evidenced by documentation, verification of experience, and sufficient justification. Before work experience/prior learning credit can be awarded and posted on a student’s official college transcript, final approval must be obtained by the appropriate dean or designee.

A maximum of twelve (12) semester credit hours may be earned through the assessment of work experience/prior learning and applied toward graduation. Credits earned by non-traditional methods are posted on the transcript as equivalency credit (non-graded). The Alamo Colleges will retain a copy of the documentation with the student’s permanent file.

An applicant who elects Academic Fresh Start may apply these credit hours toward the determination of TSI requirements. Any Texas state resident may elect not to use college credits earned on courses that are ten (10) years or older under the provisions of Senate Bill 1321.

Students electing this policy may not single out specific credits to omit. Rather ALL coursework ten (10) years or older will be eliminated from evaluation for credit and from the current GPA calculation, and NONE can be applied  toward a degree or certificate for credit at any of the Alamo Colleges and any other Texas state college or university. Such work, however, will NOT be removed from students’ academic records and transcripts. Academic Fresh Start petitions are permanent and cannot be reversed at a later date.

This provision does not exempt students from notifying the Alamo Colleges of attendance at previous institutions nor of the need to submit official transcripts with all previous college-level coursework attempted prior to meeting with a designated official to review eligibility.

Transcript Request

To request an official transcript of record students must complete a Transcript Request Form signed by the student. Once processed, transcripts will be sent to the receiving institution.

In compliance with FERPA regulations and Alamo Colleges policy, transcripts may only be released to the student of record. Transcripts may be requested and received:

• Online through ACES in Banner at alamo.edu, if they date from 1984 to the present
• In person by the student presenting a photo ID
• Via U.S. mail or fax, provided the fax includes a signature
• Via telephone if the transcript is going to another college or university
• By a third party presenting appropriate identification and with official signed and dated written student consent that specifies the name of who will be acting on the student’s behalf.

Educational Releases signed by the student are required for each request and are subject to review to verify ID and names.

The Alamo Colleges will not mail via overnight services; fax to other educational institutions, students, employers or other third parties; or accept students’ personal requests for transcripts via email or phone.

An Academic Hold will prevent processing and release of a student transcript. Transcripts will be withheld if students have not settled all admissions requirements (e.g., submitting official transcripts from all institutions attended) and satisfied all financial obligations to the Alamo Colleges.

Students may access unofficial transcripts and grades through ACES in Banner at alamo.edu.

Transfer Dispute Resolution

Transfer disputes may arise when students are transferring courses to the Alamo Colleges from other institutions and/or when the Alamo Colleges’ courses are not accepted for credit by another Texas public institution of higher education. Both institutions involved in the transfer issue will attempt to resolve the transfer dispute in accordance with the THECB rules and/or guidelines.

The purpose of the THECB’s transfer rules is to facilitate the transfer of lower-division courses and to clarify students’ rights and responsibilities as potential transfer students. The procedure for the resolution of transfer disputes is codified in THECB Rules, Chapter 4, Subchapter B online.

In all disputes, the THECB Transfer Dispute Resolution Form must be completed to initiate a dispute action. The completed form must be forwarded to the receiving institution within fifteen (15) calendar days after the evaluation has been submitted to the student. From the date a student is notified of credit denial (date evaluation is sent by the receiving institution), the law allows a maximum of forty-five (45) calendar days for the resolution of the dispute by the sending and receiving institutions.

• The following procedures, established by the THECB, shall be followed by institutions of higher education in the resolution of credit transfer disputes involving lower-division courses:
  • If an institution of higher education does not accept course credit earned by a student at another institution of higher education, the receiving institution shall give written notice to the student and to the sending institution that transfer of the course credit is denied, and shall include in that notice the reasons for denying the credit. Attached to the written notice shall be the procedures for resolution of transfer disputes for lower-division courses as outlined in this section, accompanied by clear instructions outlining the procedure for appealing the decision to the Commissioner.
  • A student who receives notice as specified in the first paragraph of this subsection may dispute the denial of credit by contacting a designated official at either the sending or the receiving institution.
  • The two institutions and the student shall attempt to resolve the transfer of the course credit in accordance with Board rules and guidelines.
  • If the transfer dispute is not resolved to the satisfaction of the student or the sending institution within 45 days after the date the student received written notice of denial, the sending institution may notify the Commissioner in writing of the request for transfer dispute resolution, and the institution that denies the course credit for transfer shall notify the Commissioner in writing of its denial and the reasons for the denial.
• The Commissioner or the Commissioner’s designee shall make the final determination about a dispute concerning the transfer of course credit and give written notice of the determination to the involved student and institutions.
• Each institution of higher education shall publish in its course catalogs the procedures specified in subsections of this section.
• The Board shall collect data on the types of transfer disputes that are reported and the disposition of each case that is considered by the Commissioner or the Commissioner’s designee.
• If a receiving institution has cause to believe that a course being presented by a student for transfer from another school is not of an acceptable level of quality, it should first contact the sending institution and attempt to resolve the problem. In the event that the two institutions are unable to come to a satisfactory resolution, the receiving institution may notify the Commissioner, who may investigate the course. If its quality is found to be unacceptable, the Board may discontinue funding for the course.

Transfer Rules Noncompliance Policy

If it is determined by the Texas Higher Education Coordinating Board that an institution inappropriately or unnecessarily has required a student to retake a course that is substantially equivalent to a course already taken at another institution, formula funding for credit hours in the repeated course will be deducted from the institution’s appropriations.